3.5K+ assets verified and migrated, 400 duplicates removed

Overview

The client needed to manage and update a large volume of digital assets within its system, with a particular focus on assets requiring review and approval. The project involved verifying assets, applying required annotations, and ensuring that usage restrictions were clearly documented.

We reviewed and approved assets, applied watermarks where required, added specific usage information, and migrated verified assets to the new database. The process also included identifying duplicate records and maintaining secure, organized asset management.

The challenge

Large volume of assets — thousands of assets required review and approval, creating a significant workload and making timely processing difficult.
Complex asset requirements — assets needed to meet specific standards while also receiving appropriate watermarks and usage restriction information.
Duplicate and access management — the migration required careful handling of duplicate assets and administrative access to keep the new system organized and secure.

What we did

1 Reviewed and approved assets — systematically checked assets against the required standards and criteria before migration.
2 Applied asset annotations — added watermarks where necessary and inserted specific usage restrictions into buyout comments.
3 Migrated verified assets — transferred approved and verified assets to the new database while maintaining accurate records.
4 Cleaned and secured the system — identified duplicate assets and managed admin access using stricter protocols to support a stable and secure workflow.

Results

3.5K+ assets verified and migrated — ensuring that approved assets were accurately transferred to the new database.
400 duplicates identified and removed — reducing redundancy and keeping the migrated dataset cleaner.
Clearer usage restrictions — watermarks and buyout comments helped communicate how assets could be used.
More secure asset management — structured admin access and controlled processes helped maintain system stability and reduce potential vulnerabilities.

Our methodology

How we manage and migrate digital assets

Large-scale asset migration requires more than transferring files. Each asset needs to be reviewed, approved, properly annotated, and organized to maintain data quality throughout the process.

Asset review & approval

Assets are systematically reviewed against defined standards and criteria before being migrated.

Asset annotation

Watermarks and usage restriction information are applied where required to protect assets and clarify permitted use.

Database migration & organization

Verified assets are transferred into the new database while maintaining an organized dataset.

Quality & access control

Duplicate records are identified and removed, while administrative access is managed through controlled procedures to support system security.

We had pleasure of working with Tinkogroup data entry project, and I can confidently say that their work was outstanding! Their attention to detail, expertise in data processing, and commitment to quality were impressive, and we could not be happier with the results.

— Spokesperson, Food and Beverage Company